SERVICES: PROCESSING OF OBLIGATION REQUESTS

This document certifies the existence of available appropriation of the financial transaction being processed.

CLIENTS: Provincial Offices/NGOs

Step Process/Activity Duration Requirements Fees Person In Charge
Client/ Customer Service Provider
1 Submit claims Receive and check for completeness of required documents 5 mins. For Salaries: None Receiving Clerk
Obligation Request
Payroll
Daily Time Record
Approved Leave (if any)
 
For Wages of Casuals / Contractuals
Obligation Request
Payroll
Daily Time Record
Approved Job Order/Approved Contract of Services
 
For Payment of Supplies & Materials /
Equipment
Obligation Request
Approved Purchase Request
Disbursement Voucher
Purchase Order
Abstract of Bids
Canvass
Inspection Report
 
For Travel / Seminar
Obligation Request
Disbursement Voucher
Approved Travel Order
Itinerary of Travel
Invitation Letter
 
For Financial / Medical Assistance
Obligation Request
Disbursement Voucher
Approved Letter Request
 
For Scholarship / Educational Assistance
Obligation Request
Disbursement Voucher
Approved Letter Request
Photocopy of enrollment form
Photocopy of grades/certification
 
For Gasoline / Oil / Libricants
Obligation Request
Disbursement Voucher
Official Receipts
Approved Trip Tickets
 
For other claims (payments / reimbursements)
Obligation Request
Disbursement Voucher
Official Receipts
2 Wait for release of papers Verify and review as to validity of claims 20 minutes      
  • For salaries / honorarium
      Kenneth Sabacan
Allano Balic
  • For wages
      Marjorie Millo
· For financial / medical / educational / scholarship assistance/grants & donations       Marilyn Ruaboro
  • MOOEs / Cos / Special Accounts
      Mylene Acosta
Check for availability of funds 2 mins     Girly Gamboa
Cash Flow Forecast analysis 10 mins     Mylene Acosta
Control and Assign Obligation Number
Sign approved appropriation 3 mins     Arturo A. Quebral
3 Received approved claims/ not approved claims Release approved claims or return claims to client (if funds are exhausted/not available)       Releasing Clerk
TOTAL RESPONSE TIME 45 MINS      

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SERVICES: REQUEST FOR AUGMENTATION

This is for the issuance of Allotment Release Order in response for the request for advance or additional release of allotment.

 

CLIENT: PROVINCIAL GOVERNMENT OFFICES

 

Step Process/Activity Duration Requirements Fees Person In Charge
Client/ Customer Service Provider
1 Submits letter request for additional allotment Receives request for additional allotment 1 min Letter request for additional/ advance release   Receiving clerk
If request is Permissible, adjust e-copy of fund source (If request cannot be granted, return request to origin) 10 mins     Mylene Acosta
Prepare additional ARO 10 mins     Mylene Acosta
Sign/ approved ARO 15 mins     Arturo Quebral
2 Waits for information Wait for approved ARO        
Inform client of approval/disapproval 5 mins     Mylene Acosta
3 Receives information on action to request Release ARO to the office concerned, Accntg. Office and PTO. 10 mins     Releasing Clerk
TOTAL RESPONSE TIME 51 MINS      

 

 

 

 

 

 

 

 

 

SERVICES: REQUEST FOR ALLOTMENT BALANCE

This is a query document as to the remaining balance of allotment of a certain expense account.

 

CLIENT: PROVINCIAL GOVERNMENT OFFICES

 

Step Process/Activity Duration Requirements Fees Person In Charge
Client/ Customer Service Provider
1 Submit document Receive document 1 min For MOOE and CO: None Receiving Clerk
    1. Allotment Balance Inquiry Slip    
    signed by the requesting officer    
         
2 Wait for the document Check for availability of fund/allotment 13 minutes     Girly Gamboa
    Fill up ABIS and sign for the availability        
    of fund/allotment.        
             
3 Release document Release document 1 minute     Releasing Clerk
             
  TOTAL RESPONSE TIME 15 minutes        

 

 

 

 

 

 

 

 

SERVICES: TECHNICAL REVIEW OF MUNICIPAL BUDGETS

– ANNUAL AND SUPPLEMENTAL

Annual Budget is a document that contains a summary of income and expenditures necessary to carry out the functions, projects and activities of a Local
Government Unit for the remaining ensuing fiscal year.

A Supplemental Budget is a document prepared to supplement the changes in the annual budget under the following circumstances:

1. When supported by funds actually available as certified by the Local Treasurer.

2. New revenue sources.

3. In times of calamity, realignment of funds to use appropriated funds and savings.

 

CLIENT: MUNICIPAL GOVERNMENT

 

Step Process/Activity Duration Requirements Fees Person In Charge
Client/ Customer Service Provider
1 Submit Municipal

 

Budget

Receive Municipal Budget 5 minutes For Annual Budget: None Receiving Clerk
1. Transmittal Letter
2. Appropriation Ordinance w/ Seal
3. Prescribed Budget Preparation
Forms
4. Annual Investment Plan
5. GAD Plan
For Supplemental Budget:
1. Transmittal Letter
2. Appropriation Ordinance
3. Prescribed Budget Preparation Forms
For Realignments:
1. Transmittal Letter
2. Appropriation Ordinance
3. Prescribed Budget Preparation Forms
Review of documentary requirements and conduct technical review.       Zenaida Macadaeg
1. For Annual Budgets 15 days      
2. For Supplemental Budgets 5 days      
3. For Realignments 5 days      
Final review and endorse to Sangguniang Panlalawigan for final technical review action. 1 day     Arturo A. Quebral
             
             
    TOTAL RESPONSE TIME 16 days 5 mins. / 6 days 5 minutes      

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SERVICES: TECHNICAL ASSISTANCE TO MBO’s AND

OTHER OFFICES

The Provincial Budget Office shall provide technical assistance in the techniques of preparation of their annual/supplemental budgets and realignment of
funds, and assistance to other offices/agencies inquiring budgetary information, guidelines and issuances.

 

CLIENT: MUNICIPAL GOVERNMENT, NGO’S AND OTHER OFFICES

 

 

Step Process/Activity Duration Requirements Fees Person In Charge
Client/ Customer Service Provider
1 Sign Client Logbook       None  
2 Undergo brief background interview (if needed)   10 minutes Request letter ( if any)   Arturo A. Quebral
Zenaida Macadaeg
Mylene Acosta
Girly Gamboa
Maila Silva
3 Request data needed Prepare certified copy of documents or print copy needed. 5 minutes     Maila Silva
Jocelyn Raspado
Marjorie Millo
TOTAL RESPONSE TIME 15 minutes    

 

 

 

 

 

 

 

 

 

 

 

 

0
0
0
s2sdefault